Project Management Leader

Function: Provide senior-level operational leadership for the BIG HQ project management (PM) team.

Team: Research Operations

Reports to: Research Operations Director

Primary Responsibilities:

• Provide operational leadership for Project Managers (PMs)team working on clinical trials
  • Work closely with the PM during the set-up of a project, to ensure compliance with BIG principles and processes
  • Review key study documents prepared by the PM, such as charters and policies
  • Review study budgets and contracts
  • Prioritize PM tasks, set timelines and monitor progress
  • Help resolve specific trial-related or other operational project issues
  • Provide close guidance for « sensitive » issues, e.g., timely identifying signs of problems, help addressing them, or escalate as needed.
  • Provide guidance for PM—coordinated meeting preparation and follow-up
  • Participate in internal team meetings
  • Serve as a senior level operational contact for multiple study partners, including academic collaborative research groups, the bio-pharmaceutical industry, and a variety of vendors,  participating in meetings, and supporting PMs in  preparing, and following- up as necessary
• Perform PM tasks for specific studies / projects, if needed
• Serve as line manager and direct supervisor for individual PMs
  • Train / coach PMs on BIG guidelines, policies and SOPs
  • Participate in professional development discussions, setting objectives and training plans with PMs
• Motivate and guide members of the PM team under their supervision  to learn, interpret and apply a variety of complex policies and procedures with minimal guidance
• Inspire team-work
• Communicate effectively in multicultural teams within BIG Headquarters and the BIG network, and across organizational boundaries, respecting differences between people from a variety of linguistic and cultural backgrounds
• Maintain a high level of poise and professionalism while coordinating a diverse variety of daily and special project deadlines simultaneously
• Work closely with other PMLs, to identify and resolve common PM and trial operational issues to be discussed during recurring the operational team meetings
• Identify areas of improvement in BIG HQ operations and contribute to its continuous optimization (e.g., development of new procedures, tools, etc.)
• Participate in initiatives aimed at harmonizing or improving the efficiency of interactions between BIG HQ and BIG member groups
• Develop training modules for PMs on a need basis, in collaboration with the other PMLs and Research Operations Director (ROD)
• Support ROD as needed

Acts as back-up for: Research Operations Director, PM Leaders or PMS if needed

Receives back-up from: PM Leaders or Research Operations Director