EXECUTIVE ASSISTANT TO THE CEO

Intro text: 

Reporting directly to the CEO, the Executive Assistant provides top quality executive, administrative, and development support to the senior management team. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO.

Editor: 

Duties and Responsibilities

  • Keeps the CEO and other members of the senior management team organized by assisting with email follow-up and filing
  • Manages the CEO’s calendar and serves as “gatekeeper”; reminds the CEO of events on the calendar and take the initiative to make sure she is prepared with the right documents and information; ensures that all the necessary travel arrangements are made
  • Determines matters of top priority and handles them accordingly
  • Helps organize travel & accommodation for BIG employees to various international meetings and conferences
  • Maintains calendars and contact or other databases, as needed
  • Organizes teleconferences, webex and other meetings organized at BIG HQ or with BIG partners
  • Liaises with a variety of partners both inside and outside of the organization on a variety of matters
  • Provides administrative support for activities related to the BIG Executive Board or BIG members, including collection of administrative documents, scheduling of meetings, preparation of meeting materials, circulation of agendas, the maintenance of participation statistics, and filing
  • Helps prepare/update slides and other documentation
  • Provides coordination and administrative services to events as needed (e.g., preparation of invitations, contact lists, publicity, liaison with invitees and venue, and general administrative support)
  • Manages agendas correspondence, agendas, and related documents.
  • Assists in the completion of various forms, notices and other communications, which may require posting and/or publication.
  • Additional duties as needed to address business or staffing needs and changing business practices as defined by the CEO.

Acts as back-up for:

Meetings Coordinator

Receives back-up from:

Meetings Coordinator

Skills and Abilities

  • You have strong interpersonal skills and the ability to build positive relationships with stakeholders, including staff, executive board members, external partners.
  • You are detail-oriented, highly organized with excellent time-management skills, not losing sight of both short- and long-term objectives
  • You are able to multi-task and problem-solve in a busy environment
  • You can work independently, acting proactively, anticipating needs, prioritizing and following through
  • You have a high level of integrity, sense of responsibility and professionalism, able to maintain confidentiality and discretion at all times
  • You are proficient in Windows, including MS Word, EXCEL and PowerPoint
  • Native-like fluency in English (oral and written); other languages a plus

Experience

Minimum 5-7 years of experience in the role of Executive Assistant

What is offered?

A stimulating international environment and a competitive salary and benefits package.

Please send your CV and cover letter to:

Breast International Group-aisbl                           
HR Department
76 Blvd de Waterloo                        
B-1000 Brussels                                                       

or recruitment@bigagainstbc.org