HR Administrative Officer

Intro text: 

Function: support the day-to-day activities of our Human Resources department.


HR Administrative Officer responsibilities include processing employee data throughout the employee life cycle, payroll, updating company policies and assisting in the hiring process. To be successful in this role, you should have solid organisational skills and be familiar with HR functions.

Ultimately, you will make sure all HR operations run smoothly.


Primary responsibilities:

  • Maintain physical and digital personnel records like employment contracts and amendments
  • Update internal personnel databases (onboarding, offboarding, promotion, resignation, etc.)
  • Coordinate recruitment: publish ads, screen incoming resumes, schedule job interviews and contact candidates as needed
  • Respond to employees’ questions about benefits (for example, number of vacation days they’re eligible for, luncheon vouchers, eco vouchers, etc.)
  • Responsible for the payroll administration main point of contact with our payroll provider
  • Responsible for social security quarterly declarations
  • Liaison with external prevention, safety and health body
  • Liaison with insurance broker for hospitalisation and pension plan insurances


Qualifications sought:

  • HR Degree is a plus
  • 2-3 years experience as an HR Assistant/Payroll Officer or similar role
  • Strong knowledge of Belgian labor legislation
  • Familiarity with Human Resources Information Systems (HRIS)
  • Proficiency in MS office
  • C2 level in English, B2/C1/C2 level in French or Dutch
  • attention to detail, professional attitude, and ability to maintain confidentiality
  • operate with high-integrity
  • work effectively in multicultural teams, as well as independently
  • Good verbal and written communication skills


What is offered: 

  • Unlimited duration contract
  • Part-time, 80%
  • a stimulating international environment and a competitive salary and benefits package. 

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